Photography Invoicing That Gets You Paid

Your business and client details, the services provided, itemized line items, the total due, payment terms, due date, and accepted payment methods. Workspace saves these in a reusable invoice template, with deposits, installments, or a custom payment schedule built in for each job.

Create a branded invoice, add your services and payment terms, and send clients a secure link to pay online. Workspace keeps the invoice connected to that client's quote, contract, and job, rather than living in a separate app.

Most studios collect a retainer at booking, then invoice the remaining balance before the event or before gallery delivery. Workspace supports retainers, one-time invoices, installments, and monthly schedules, matched to whatever timing the job calls for.

Yes. Build the retainer or deposit and the remaining balance into your order's payment schedule. Workspace splits the invoices accordingly and shows the client what's paid and what's left.

That depends on your contract wording, not the label. A retainer, framed as payment to hold your time, is more defensible as non-refundable than a deposit, which reads as an advance payment. Courts have sided with clients when the photographer canceled first, which is why the refund conditions belong in writing rather than in the term alone.

Credit card or ACH through Stripe or Square, from any device, using a secure link. Tips can be added online or recorded manually, and offline payments are supported if a client needs another option; standard Stripe or Square processing fees apply.

Set clear due dates, and let Workspace send automatic reminders before and after each one is due instead of chasing clients yourself. If a payment still lapses, you can see exactly what's outstanding without digging through email.

Yes. When a client books through a quote, Workspace takes them to their first invoice right after signing, in the same window. Quotes convert directly into ready-to-pay invoices, so booking and payment happen in one flow.

Yes. Offer one-time payments, installments, a monthly schedule, or a custom timeline. Splitting a larger wedding or commercial job into payments makes the package easier for a client to say yes to.

Yes. Workspace's dashboard shows paid and outstanding invoices, tracks remaining balances, and lets you update amounts or due dates when needed, all connected to the client and job instead of a separate spreadsheet.

It depends on your state and what you're delivering. Many states tax tangible products like prints and albums but not a purely digital session fee, while others tax the entire package regardless of delivery format. Check with your state's department of revenue or an accountant rather than assuming another photographer's policy applies to you.